Confirmation Letter Generator Malaysia
Create professional employee confirmation letters after successful probation completion
Direct answer
A confirmation letter in Malaysia is issued after successful completion of probation (typically 3-6 months). It confirms permanent employee status, updated salary (commonly 5-15% increment), increased benefits (more annual leave, bonus eligibility, medical coverage), and longer notice period. If no action is taken by probation end, the employee is deemed automatically confirmed.
A confirmation letter officially confirms an employee's permanent status after successfully completing their probation period. In Malaysia, this is an important HR document that transitions an employee from probationary to confirmed status. Our generator creates professional confirmation letters that clearly state the new employment terms, updated benefits, and any salary adjustments upon confirmation.
Key facts
High-signal points for buyers comparing options.
Typical Probation
3-6 months
Salary Increment
5-15% common
Issue Timing
Before probation ends
Auto-Confirmation
If no action taken
Notice Period Change
Usually increases
Leave Entitlement
Often increases
Professional confirmation format
Clearly states new employment status
Documents salary adjustments upon confirmation
Lists updated benefits and entitlements
Confirmation Letter Example (Malaysian Format)
Start from a complete structure, then generate an editable version with your company and employee details.
RE: CONFIRMATION OF EMPLOYMENT Dear [Employee Name], Congratulations! Following a successful probation period from [Start] to [End], we are pleased to confirm your appointment as a permanent employee of [Company] effective [Date]. Revised Terms: - Basic Salary: RM [New Amount] (10% increment) - Annual Leave: 14 days per year (increased from 8 days) - Notice Period: 1 month (increased from 1 week) You are now eligible for: - Annual performance bonus - Company medical insurance - Training and development programs We look forward to your continued contribution to [Company]. Please sign below to acknowledge this confirmation.
Before sending, check these fields
- Employee full name, IC number, position, and department
- Probation period start and end dates
- Clear confirmation of permanent employee status
- Effective date of confirmation
- Revised salary (if salary increment upon confirmation)
- Updated annual leave entitlement
- New benefits (bonus eligibility, medical coverage, etc.)
- Updated notice period (typically longer after confirmation)
What HavaHR brings together
Payroll, people operations, statutory calculations and HR documents in one workflow built for Malaysian SMEs.
Employee details and position
Probation period completion date
Confirmation of permanent status
Effective date of confirmation
Revised salary (if applicable)
Updated benefits package
New leave entitlements
Reporting structure
Terms and conditions
Acknowledgment section
Compare the important differences quickly
| Aspect | Probation Period | After Confirmation |
|---|---|---|
| Employment Status | Probationary | Permanent |
| Notice Period | 1-2 weeks typical | 1-3 months typical |
| Annual Leave | Pro-rated or limited | Full entitlement |
| Bonus Eligibility | Usually not eligible | Eligible |
| Medical Benefits | Basic coverage | Full coverage |
| Termination Protection | Limited | Full protection |
Recommended Tool: HavaHR
HR Automation for Malaysian SMEs