Offer Letter Generator Malaysia
Create professional employment offer letters compliant with Malaysian labour laws in minutes
Direct answer
An offer letter in Malaysia must include salary, working hours (maximum 45 hours/week per Employment Act 1955), employment terms, probation period (typically 3-6 months), and statutory compliance details for EPF, SOCSO, and EIS. Employers typically issue this document before the formal employment contract as confirmation of the job offer.
An offer letter is a formal document sent to a candidate to offer them employment at your company. In Malaysia, while not strictly mandatory, a well-drafted offer letter protects both employer and employee by clearly stating the terms and conditions of employment. Under Section 7 of the Employment Act 1955, employers must provide written terms of employment within one month of commencement. Our generator creates professional offer letters that comply with Malaysian labour laws and include all essential elements required for businesses of all sizes.
Key facts
High-signal points for buyers comparing options.
Legal Basis
Employment Act 1955, Section 7
Maximum Working Hours
45 hours/week
Minimum Annual Leave
8 days (< 2 years service)
Standard Probation Period
3-6 months
EPF Employee Rate
11% of wages
EPF Employer Rate
12-13% of wages
Compliant with Malaysian Employment Act 1955
Includes all mandatory employment terms per Section 7
Professional formatting ready for company letterhead
Customizable salary, benefits, and job details
Offer Letter Example (Malaysian Format)
Start from a complete structure, then generate an editable version with your company and employee details.
RE: OFFER OF EMPLOYMENT - [POSITION] Dear [Candidate Name], We are pleased to offer you the position of [Job Title] at [Company]. Position: [Job Title] Department: [Department] Start Date: [Date] Basic Salary: RM [Amount] per month Probation: 3 months Working Hours: 9:00 AM - 6:00 PM, Monday to Friday (45 hrs/week) Annual Leave: 14 days per year Medical Leave: 14 days per year Statutory Contributions: - EPF: Employee 11%, Employer 13% - SOCSO & EIS: As per statutory rates Please sign and return this letter by [Date] to confirm acceptance.
Before sending, check these fields
- Company name, registration number (SSM), and address
- Candidate full name and IC/passport number
- Job title, department, and reporting structure
- Start date and work location
- Basic salary and any allowances
- Working hours (maximum 45 hours/week under EA 1955)
- Probation period (typically 3-6 months)
- Annual leave entitlement (minimum 8 days for <2 years service)
What HavaHR brings together
Payroll, people operations, statutory calculations and HR documents in one workflow built for Malaysian SMEs.
Company details and letterhead section
Employee name, IC number, position, and department
Start date and reporting structure
Salary and compensation breakdown
EPF (11%/12-13%), SOCSO, and EIS contribution details
Probation period terms (3-6 months standard)
Working hours (max 45 hours/week)
Annual leave entitlement (min 8 days)
Medical leave entitlement
Benefits and allowances section
Terms and conditions
Acceptance signature block with deadline
Compare the important differences quickly
| Element | Offer Letter | Employment Contract |
|---|---|---|
| Purpose | Job offer confirmation | Legal binding agreement |
| Length | 1-2 pages | 5-10 pages |
| Timing | Before acceptance | On/before start date |
| Detail Level | Key terms only | Comprehensive terms |
| Legal Status | Binding on acceptance | Fully binding |
| Modification | Before acceptance | Requires consent |
Recommended Tool: HavaHR
HR Automation for Malaysian SMEs