What is a payroll system in Malaysia — and is it the same as payroll software?

Payroll software is the app you use; a payroll system is your full process—employee data, pay rules, monthly runs, LHDN PCB, KWSP EPF, PERKESO SOCSO and EIS, payslips, and Borang EA. HavaHR is payroll software that runs that whole Malaysia payroll system in one place. For quick one-off MTD checks, see our free PCB calculator on the Tools page.

What is the best payroll software for Malaysian SMEs?

The best payroll software for Malaysian SMEs depends on your size, statutory needs, and budget — but leading options automate EPF (Third Schedule), SOCSO, EIS, and PCB with Malaysian rates, not generic templates. HavaHR is built for this: payslips, leave/OT, EA forms, and cloud access. For side-by-side vendor comparisons, see our honest reviews hub.

Where can I use a PCB calculator and EA form help without subscribing?

HavaHR offers a free PCB calculator and EPF/SOCSO/EIS calculators for estimates. For year-end, our Borang EA (EA form) explainer in the blog walks through what goes on the form. Paid HavaHR payroll plans include automated PCB in payroll runs, payslips, and Borang EA PDF generation from payroll history for your review.

How much does payroll software cost in Malaysia?

Payroll software Malaysia pricing ranges from free calculators and limited free tiers to RM200+/month for enterprise. HavaHR offers a free tier for core HR tools; full cloud payroll with automation starts from RM49/month (Pro), with Business from RM149/month for multi-branch and API needs.

Is there free payroll software in Malaysia?

Truly "free" full payroll with statutory automation is rare — many products are free trials or free downloads with limits. HavaHR offers a free tier for HR essentials; running full monthly payroll with EPF/SOCSO/EIS/PCB automation is on paid plans. For PCB/EPF estimates without a subscription, use our free calculators (e.g. PCB, EPF/SOCSO/EIS).

What is the best cloud payroll software in Malaysia for small business?

Small businesses in Malaysia benefit from cloud payroll software that stays updated with LHDN and KWSP changes, supports remote access, and scales past Excel. HavaHR is cloud-based HR and payroll software designed for SMEs: quick setup, statutory automation, and payslip/EA generation without maintaining local servers.

What is HR and payroll software in Malaysia?

HR and payroll software combines employee records, leave, attendance, and claims with salary runs, statutory deductions (EPF, SOCSO, EIS, PCB), and payslips. HavaHR unifies HR and payroll so you do not re-key data between spreadsheets and payroll.

How do I choose from the top payroll software in Malaysia?

Compare vendors on: EPF Third Schedule accuracy, SOCSO/EIS tables, PCB/LHDN updates, payslip and EA support, PDPA/security, support timezone, and total cost per employee. Read independent-style comparisons in our honest reviews (2026) and alternatives pages before you commit.

Can payroll software calculate EPF automatically?

Yes, good payroll software uses KWSP Third Schedule for accurate EPF calculations. Employee rates: 11% (standard) or 9% (optional for >RM5,000). Employer rates: 13% (≤RM5,000) or 12% (>RM5,000). Age 60+ has reduced rates.

Does payroll software generate payslips in Malaysia?

Yes, payroll software like HavaHR generates detailed payslips showing gross salary, allowances, EPF/SOCSO/EIS/PCB deductions, OT pay, and net salary. Payslips can be exported as PDF and distributed digitally.

How does cloud payroll Malaysia differ from desktop payroll software?

Cloud payroll Malaysia runs in your browser with automatic LHDN, KWSP and PERKESO rate updates pushed by the vendor — no annual licence reinstalls, no IT maintenance, and access from any device. Desktop payroll software requires manual updates whenever statutory rates change, local backups, and is tied to one machine. For Malaysian SMEs, cloud payroll removes the risk of running payroll on stale tax tables.

How does HavaHR work as LHDN payroll software?

HavaHR applies LHDN’s current computerised PCB (MTD) method, shows PCB on payslips with other statutory lines, and generates Borang EA PDFs from payroll history for employer review before issue. PCB tables update when LHDN publishes changes; you still remit through MyTax / e‑PCB using your own process.

Is HavaHR a KWSP-integrated payroll system?

HavaHR uses KWSP’s Third Schedule logic for EPF calculations and includes EPF columns in payroll CSV exports for reconciliation with KWSP i-Akaun. Citizen, PR and foreign worker rates are handled automatically, including the over-60 reduced rates and the optional 9% employee election above RM5,000 monthly wages.

Does HavaHR work as PERKESO software for SOCSO and EIS?

Yes. HavaHR handles SOCSO Category 1 (employment injury + invalidity) and Category 2 (employment injury only), applies PERKESO wage ceilings, and calculates EIS at the official rate for eligible employees. SOCSO and EIS appear on payslips and in payroll CSV exports for you to reconcile before using PERKESO ASSIST.

Is HavaHR SIP-aligned for EIS (Sistem Insurans Pekerjaan)?

SIP (Sistem Insurans Pekerjaan) is the Malay name for EIS. HavaHR auto-applies the EIS rate to eligible employees, exempts those over 60 where rules require, and shows EIS on payslips and exports. Filing and payment still happen in PERKESO ASSIST.

Can HavaHR automate payroll for Malaysian small businesses end to end?

Yes. To automate payroll Malaysia SMEs typically need: salary computation, statutory deductions (EPF, SOCSO, EIS, PCB), allowance/deduction handling, payslip generation, bank file export, and EA form output. HavaHR covers all seven from a single monthly run — most SMEs complete payroll in under 10 minutes once their employee data is loaded.

Malaysian business software

Payroll Software Malaysia, Built to Run Salaries in One Click

A cloud payroll system for Malaysian SMEs — run payroll software that automates EPF (KWSP), SOCSO, EIS, and PCB (LHDN) with PERKESO rules and Borang EA in one place

Trusted by 2,500+ Malaysian SMEs

Fast payroll runs (minutes, not hours)

Free plan available • No credit card required • Upgrade anytime

Key facts

High-signal points for buyers comparing options.

EPF (11-13%)

Based on official schedules

SOCSO

Based on official tables

EIS (0.2%)

Auto-calculated

PCB

Built for LHDN rates

Payslip PDF

Professional branded

EA Form

One-click generation

Run payroll in 10 minutes — no manual tax tables needed

Reduce EPF/SOCSO calculation errors with official Malaysian rates

Professional payslips employees can download anytime

One-click EA form generation for tax season

Payroll system Malaysia: from fragmented spreadsheets to one source of truth

Searches for payroll software and a payroll system Malaysia employers can trust often go together. The goal is the same: accurate statutory deductions, clean payslips, and Borang EA without the compliance anxiety of manual payroll. HavaHR is a cloud HRMS with payroll that ties people data to every run so cloud payroll in Malaysia is consistent month to month.

Quick map: EPF and KWSP (same fund); SOCSO and EIS (employment injury, invalidity, and SIP) are administered by PERKESO; monthly tax deduction PCB follows LHDN (Hasil) MTD rules. HavaHR is built around these relationships—not generic “international payroll” defaults.

Free tools before you subscribePayroll calculator hub PCB calculator EPF / SOCSO / EIS Slip gaji guide EA form (Borang EA) guide

Platform

What HavaHR’s Malaysia payroll system includes

From automated statutory deductions to payslips, Borang EA, and the same data your HR and finance teams already use—this is the payroll software + HR software Malaysia SMEs adopt when Excel stops scaling.

Automatic EPF calculation (based on Third Schedule)

SOCSO calculation (based on official tables)

PCB calculation (LHDN progressive rates)

EIS calculation (0.2% official rate)

Professional payslip generation

EA form (Borang EA) generation

Overtime calculation (1.5x, 2x, 3x)

Bank file generation for transfers

Multi-branch payroll support

Audit trail and reporting

Comparison

Compare the important differences quickly

Feature	Manual Payroll	Basic Software	HavaHR
Monthly Cost (50 employees)	RM2,000+ (staff time)	RM200-500	RM49
Setup Time	N/A	2-4 weeks	10 minutes
EPF Accuracy	Error-prone	Approximate	Based on official schedules
Payslip Quality	Basic Excel	Simple PDF	Professional branded
EA Form Generation	Manual compilation	Manual export	One-click generation

Getting started

How to get started with payroll software in Malaysia

Shortlist vendors against Malaysian statutory requirements
Confirm each product handles EPF (Third Schedule), SOCSO and EIS (PERKESO), PCB (LHDN), payslips, and EA (Borang EA). Use our honest reviews hub to compare vendors on the same checklist.
Create a workspace and import employee data
Add employees, salary components, and join dates. Cloud payroll software should avoid duplicate entry between HR and payroll records.
Configure statutory settings for your workforce
Set EPF categories, SOCSO/EIS eligibility, tax residencies, and any recurring allowances or deductions before the first payroll run.
Run payroll, audit payslips, then pay staff
Generate payslips, verify net pay and deductions, export a bank file if supported, and keep an audit trail for queries or inspections.
Close the year with EA forms and next-year readiness
Generate Borang EA for employees, reconcile PCB against LHDN expectations, and roll calendars forward for the new assessment year.

Learn more about payroll software

Recommended Tool: HavaHR

HR Automation for Malaysian SMEs

Generates compliant HR letters instantly — offer letters, warning letters, termination letters compliant with Employment Act 1955

Tracks leave & attendance — annual leave, sick leave, medical leave with automatic entitlement calculations

Automates statutory payroll calculations — EPF, SOCSO, EIS, PCB with accurate Malaysian rates

Works without an HR department — designed for SMEs

Customer signal

“HavaHR saved us 8 hours every month on payroll. The EPF and SOCSO calculations are always accurate.”

Payroll Manager

Manufacturing SME

“Setup took 10 minutes. We ran our first payroll the same day. No more manual tax tables!”

Business Owner

Retail SME

Payroll calculator Malaysia (free tools hub)Slip gaji & payslip generator PCB calculator (MTD estimate)EPF / SOCSO / EIS calculator EA form (Borang EA) guide Form EA & e-PCB year-end HavaHR Payroll product overview Pricing & plans HR software Malaysia LHDN Payroll Software KWSP-Integrated Payroll PERKESO Software for SOCSO & EIS Malaysian Payroll Statutory Deductions Guide (KWSP, SOCSO, EIS, PCB)Overtime Calculator (Malaysia)Honest HR & payroll reviews (2026)Kakitangan alternative (Malaysia)

Related queries

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Authority sources

Kumpulan Wang Simpanan Pekerja (KWSP / EPF)

Official employee provident fund rates, schedules, and employer guidance.

PERKESO (SOCSO & EIS)

Social security contributions, employment injury, and employment insurance.

LHDNM (Hasil) — PCB / MTD

Monthly tax deduction (PCB/MTD) rules and employer obligations.

Ready to simplify your HR workflow?

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