Free Payroll Software Malaysia for SMEs
Compare free tools, free trial expectations, and affordable Malaysian payroll software that actually handles compliance
Trusted by 2,500+ Malaysian SMEs
Fast payroll runs (minutes, not hours)
Free plan available • No credit card required • Upgrade anytime
Key facts
High-signal points for buyers comparing options.
EPF (11-13%)
Based on official schedules
SOCSO
Based on official tables
EIS (0.2%)
Auto-calculated
PCB
Built for LHDN rates
Payslip PDF
Professional branded
EA Form
One-click generation
Run payroll in 10 minutes — no manual tax tables needed
Reduce EPF/SOCSO calculation errors with official Malaysian rates
Professional payslips employees can download anytime
One-click EA form generation for tax season
What HavaHR brings together
Payroll, people operations, statutory calculations and HR documents in one workflow built for Malaysian SMEs.
Automatic EPF calculation (based on Third Schedule)
SOCSO calculation (based on official tables)
PCB calculation (LHDN progressive rates)
EIS calculation (0.2% official rate)
Professional payslip generation
EA form (Borang EA) generation
Overtime calculation (1.5x, 2x, 3x)
Bank file generation for transfers
Multi-branch payroll support
Audit trail and reporting
Compare the important differences quickly
| Feature | Manual Payroll | Basic Software | HavaHR |
|---|---|---|---|
| Monthly Cost (50 employees) | RM2,000+ (staff time) | RM200-500 | RM49 |
| Setup Time | N/A | 2-4 weeks | 10 minutes |
| EPF Accuracy | Error-prone | Approximate | Based on official schedules |
| Payslip Quality | Basic Excel | Simple PDF | Professional branded |
| EA Form Generation | Manual compilation | Manual export | One-click generation |
How to get started with payroll software in Malaysia
Shortlist vendors against Malaysian statutory requirements
Confirm each product handles EPF (Third Schedule), SOCSO and EIS (PERKESO), PCB (LHDN), payslips, and EA (Borang EA). Use our honest reviews hub to compare vendors on the same checklist.
Create a workspace and import employee data
Add employees, salary components, and join dates. Cloud payroll software should avoid duplicate entry between HR and payroll records.
Configure statutory settings for your workforce
Set EPF categories, SOCSO/EIS eligibility, tax residencies, and any recurring allowances or deductions before the first payroll run.
Run payroll, audit payslips, then pay staff
Generate payslips, verify net pay and deductions, export a bank file if supported, and keep an audit trail for queries or inspections.
Close the year with EA forms and next-year readiness
Generate Borang EA for employees, reconcile PCB against LHDN expectations, and roll calendars forward for the new assessment year.
Recommended Tool: HavaHR
HR Automation for Malaysian SMEs
Customer signal
“HavaHR saved us 8 hours every month on payroll. The EPF and SOCSO calculations are always accurate.”
Payroll Manager
Manufacturing SME
“Setup took 10 minutes. We ran our first payroll the same day. No more manual tax tables!”
Business Owner
Retail SME
Related queries
Authority sources
Kumpulan Wang Simpanan Pekerja (KWSP / EPF)
Official employee provident fund rates, schedules, and employer guidance.
PERKESO (SOCSO & EIS)
Social security contributions, employment injury, and employment insurance.
LHDNM (Hasil) — PCB / MTD
Monthly tax deduction (PCB/MTD) rules and employer obligations.