Privacy Policy
Last updated: December 4, 2024
1. Introduction
HavaHR ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our HR management platform.
By using HavaHR, you agree to the collection and use of information in accordance with this policy.
2. Information We Collect
Personal Information
- Name, email address, and contact information
- Company/organization details
- Employee data (names, IC numbers, employment details)
- Payroll and financial information
- Leave and attendance records
Technical Information
- IP address and browser type
- Device information
- Usage data and analytics
3. How We Use Your Information
- To provide and maintain our HR management services
- To process payroll and statutory contributions (EPF, SOCSO, EIS, PCB)
- To manage employee records and HR documents
- To send service-related notifications
- To improve our platform and user experience
- To comply with legal obligations
4. Data Security
We implement industry-standard security measures to protect your data:
- Encryption of data in transit (SSL/TLS) and at rest
- Secure authentication and access controls
- Regular security audits and monitoring
- Data hosted on secure cloud infrastructure (Supabase/AWS)
5. Data Retention
We retain your data for as long as your account is active or as needed to provide services. Payroll and employment records are retained as required by Malaysian law (typically 7 years). You may request deletion of your account and associated data at any time.
6. Third-Party Services
We use trusted third-party services:
- Supabase - Database and authentication
- Stripe - Payment processing
- Vercel - Hosting and deployment
These providers have their own privacy policies and security measures.
7. Your Rights (PDPA Malaysia)
Under the Personal Data Protection Act 2010 (PDPA), you have the right to:
- Access your personal data
- Correct inaccurate data
- Withdraw consent for data processing
- Request deletion of your data
- Lodge complaints with the authorities
8. Contact Us
If you have questions about this Privacy Policy or wish to exercise your rights, please contact us at: privacy@havahr.com